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ICAO FLIGHT PLAN FILING INSTRUCTION IN BRIEF

(for more details please refer to appropriate documents)

Flight plan, submitted by a pilot, shall be fully ICAO compliant.

7. AIRCRAFT IDENTIFICATION (maximum 7 characters):

Insert approved call sign and flight identifier in this field, such as XYZ0123.

8. FLIGHT RULES:

Insert appropriate flight rules in this field, such as:

  • V (VFR)
  • I (IFR)
  • Y (for flights beginning under IFR flight rules followed by one or more changes in flight rules), or
  • Z (for flight beginning under VFR flight rules, then followed by one or more changes in flight rules).  

For both Y and Z, the point where the flight rules change must be noted in the route of flight. 

FLIGHT TYPE:

Insert the appropriate description of your type of flight:

  • S for scheduled air service.
  • N for non-scheduled air transport.
  • G for general aviation.
  • M for military.
  • X for other flight types.

NOTE: If an X is used, a reason for special handling must be indicated in the “18. Other Information” field, using the STS/ subfield.

9. NUMBER:

Insert number of aircrafts, if more than one (1 or 2 characters) followed by type of aircraft.

AIRCRAFT TYPE (2 to 4 characters):

If you are unsure of what to enter or no such designator has been assigned, place ZZZZ into the field and explain further in the “18. Other Information” field preceding by TYP/.

WAKE TURBULENCE:

Insert Wake Turbulence Category (1 character):

L – LIGHT, to indicate an aircraft type with a maximum certificated takeoff mass of 7000 kg or less.

M – MEDIUM, to indicate an aircraft type with a maximum certificated takeoff mass of less than 136 000 kg, but more than 7 000 kg.

H – HEAVY, to indicate an aircraft type with a maximum certificated takeoff mass of 136000 kg or more.

10. AIRCRAFT EQUIPMENT:

Insert COM/NAV/SSR equipment on board and its serviceability. The first suffixes will denote the COM/NAV equipment, followed by an oblique stroke, and another suffix to denote the SSR equipment. Options for COM/NAV equipment are:

N if no COM/NAV/approach aid equipment for the route to be flown is carried, or the equipment is unserviceable, or 

S if standard COM/NAV/approach aid equipment for the route to be flown is available and serviceable.

COM/NAV equipment (not all the codes are listed below; for the complete list, refer to appropriate documents):

A - GBAS landing system

B - LPV (APV with SBAS)

C - LORAN C

D - DME

E1 - FMC WPR ACARS

E2 - D-FIS ACARS

E3 - PDC ACARS

F - ADF

G - GNSS (IMPORTANT: When using the letter “G” on an IFR flight plan, the GPS receiver must be approved in accordance with the requirements from aviation authority). If used a NAV/ element in field 18 should be used to indicate the type of GNSS system.

H - HF RTF

I - Inertial Navigation

J1 - CPDLC ATN VDL Mode 2 (mandated e.g. in the European Union)

J2 - CPDLC FANS 1/A HFDL

J3 - CPDLC FANS 1/A VDL Mode A

J4 - CPDLC FANS 1/A VDL Mode 2

J5 - CPDLC FANS 1/A SATCOM (INMARSAT)

J6 - CPDLC FANS 1/A SATCOM (MTSAT)

J7 - CPDLC FANS 1/A SATCOM (Iridium)

K - MLS

L - ILS

M1 - ATC SATVOICE (INMARSAT)

M2 - ATC SATVOICE (MTSAT)

M3 - ATC SATVOICE (Iridium)

O – VOR

P1 - CPDLC RCP 400

P2 - CPDLC RCP 240

P3 - SATVOICE RCP 400

R - PBN approved. Further information is provided in Item 18 following the indicator PBN/.

T - TACAN

U – UHF RTF

V – VHF RTF

W - RVSM approved

X - MNPS approved

Y - VHF with 8.33 kHz channel spacing capability

Z - other equipment carried (IMPORTANT: if the letter “Z” is used, specify in Item 18 the other equipment carried, preceded by COM/ and/or NAV/, as appropriate.)

 

Surveillance (SSR) equipment

Here insert one or two of the following letters to describe the serviceable SSR equipment carried:

N - None

A - Transponder – Mode A (code only indication)

C - Transponder – Mode A and Mode C (code and altitude indication)

E - Mode S, including aircraft identification, pressure-altitude and extended squitter (ADS-B) capability

H - Mode S, including aircraft identification, pressure-altitude and enhanced surveillance capability

I - Mode S, including aircraft identification, but no pressure-altitude capability

L - Mode S, including aircraft identification, pressure-altitude, extended squitter (ADS-B) and enhanced surveillance capability

X - Transponder – Mode S without both aircraft identification and pressure altitude transmission

P - Transponder – Mode S, including pressure altitude transmission, but no aircraft identification transmission

S - Transponder – Mode S, including both pressure-altitude and aircraft identification transmission.

Other indicators are B1, B2, U1, U2, V1, V2, D1 and G1 (denoting various ADS-B and ADS-C equipment).

 

13. DEPARTURE AERODROME AND TIME

(1) Departure Aerodrome (maximum 4 characters):

Insert four-character location indicators in this field.

Example: UGTB, LFPG, EBBR.

If no location indicator is specified, insert “ZZZZ” and specify the full name of the aerodrome in the “18. Other Information” field preceded by “DEP/”. If the name of the departure point is not published in any aeronautical publication, to indicate it in Item 18 use:

  • degrees and minutes of latitude and longitude.

Example: DEP/4157N04530E

  • bearing and distance to a navigation point or navigational aid.

Example: DEP/XYZ170067 (which means bearing 170 degrees and distance 16 NM from XYZ aid)

(2) Departure Time (maximum 4 characters):

Indicate the hour and minutes in Coordinated Universal Time (UTC) for your estimated off-block time. 

15. CRUISING SPEED (maximum 5 characters):

Insert the true airspeed for the first or the whole cruising portion of the flight:

Example: N0220 (which means 220 knots true airspeed)

CRUISING LEVEL (maximum 5 characters):

Insert the planned cruising level for the first or the whole portion of the route to be flown:

Example: F330 (which means flight level 330),

Example: A065 (which means 6500 feet altitude)

Example: “VFR” (for uncontrolled VFR flights).

ROUTE (including changes of speed, level and/or flight rules)

 (1) For flights along designated ATS Routes:

If the departure aerodrome is located on, or connected to the ATS route, insert the designator of the first ATS route.

If the departure aerodrome is not on, or is not connected to the ATS route, insert the letters DCT, followed by the joining point of the first ATS route and followed by the designator of the ATS route. Then insert each point at which either a change of speed or level, a change of ATS route, and/or a change of flight rules is planned.

 (2) Flights outside designated ATS Routes:

Insert points normally not more than 30 minutes flying time or 370 km (200 NM) apart including each point at which a change of speed or level, a change of track, or a change of flight rules is planned.

Insert DCT between successive points unless both points are defined by geographical co-ordinates or by bearing and distance.

(3) ATS route (2 to 7 characters)

Insert the coded designator assigned to the route or route segment including, where appropriate, the coded designator assigned to the standard departure or arrival route.

 (4) Significant point (2 to 11 characters)

Insert significant points on the route using their coded designators (2 to 5 characters). If no coded designator has been assigned use one of the following ways:

(a) Degrees only (7 characters):

Insert 2 figures describing latitude in degrees, followed by “N” (North) or “S” (South) then followed by 3 figures describing longitude in degrees, followed by “E” (East) or “W” (West). Make up the correct number of figures, where necessary, by insertion of zeros.

Example: 41N045E 

(b) Degrees and minutes (11 characters):

Insert 4 figures describing latitude in degrees, and tens and units of minutes followed by “N” (North) or “S” (South), followed by 5 figures describing longitude in degrees and tens and units of minutes, followed by “E” (East) or “W” (West). Make up the correct number of figures, where necessary, by insertion of zeros.

Example: 4157N04530E 

(c) Bearing and distance from a reference point (navaid):

Identify the reference point, followed by the bearing from the point in the form of 3 figures giving degrees magnetic, followed by the distance from the point in the form of 3 figures expressing nautical miles. In areas of high latitude where it is determined by the appropriate authority that reference to degrees magnetic is impractical, degrees true may be used. Make up the correct number of figures, where necessary, by insertion of zeros:

Example: a point 180° magnetic at a distance of 40 nautical miles from VOR “DUB” should be expressed as DUB180040. 

 (5) Change of speed and level (maximum 21 characters):

Insert the point at which a change of speed (more than 5% TAS or 0.01 Mach or more) or a change of level is planned, followed by an oblique stroke and both the cruising speed and the cruising level without a space between them, even when only one of these quantities will be changed.

Examples: 

LN/N0284A045 

MAY/N0305Fl80 

HADDY/N0420F330 

4602N07805W/N0500F350 

46N078W/M082F330 

DUB180040/N0350M0840 

 

(6) Change of flight rules (maximum 3 characters):

Insert the point at which the change of flight rules is planned followed by a space and one of the following: VFR if from IFR to VFR or IFR if from VFR to IFR.

Examples: 

LN VFR 

LN/N0284A050 IFR 

Item 16. DESTINATION AERODROME, TOTAL ESTIMATED ELAPSED TIME AND ALTERNATE AERODROME(S)

(a) Destination aerodrome and total estimated elapsed time (10 characters maximum):

Insert the ICAO 4-letter location indicator of the destination aerodrome followed by the total estimated elapsed time of your flight (NOT the planned time of landing).

Insert “ZZZZ” followed, without a space, by the total estimated elapsed time, and specify the aerodrome name in Item 18 (below).

If no location indicator has been assigned, INSERT ZZZZ and SPECIFY in Item 18 the name and location of the aerodrome, preceded by DEST/.

(b) Alternate aerodrome(s) (4 characters)

Insert the ICAO 4-letter location indicator(s) of not more than two alternate aerodromes, separated by a space or, if no location indicator has been assigned to the alternate aerodrome, insert “ZZZZ” and specify in Item 18 the name of the aerodrome, preceded by ALTN/

18. OTHER INFORMATION: 

Insert, if applicable:

  • STS/ - Reason for special handling by ATS, e.g. a search and rescue mission, as follows:

ALTRV: for a flight operated in accordance with an altitude reservation; 

ATFMX: for a flight approved for exemption from ATFM measures by the appropriate ATS authority; 

FFR: fire-fighting; 

FLTCK: flight check for calibration of navaids; 

HAZMAT: for a flight carrying hazardous material; 

HEAD: a flight with Head of State status; 

HOSP: for a medical flight declared by medical authorities; 

HUM: for a flight operating on a humanitarian mission; 

MARSA: for a flight for which a military entity assumes responsibility for separation of military aircraft; 

MEDEVAC: for a life critical medical emergency evacuation; 

NONRVSM: for a non-RVSM capable flight intending to operate in RVSM airspace; 

SAR: for a flight engaged in a search and rescue mission; and 

STATE: for a flight engaged in military, customs or police services. 

 

Other reasons for special handling by ATS shall be denoted under the designator RMK/.

  • PBN/ - Indication of RNAV and/or RNP capabilities.
  • NAV/ - Significant data related to navigation equipment, other than specified in PBN/, as required by the appropriate ATS authority. Indicate GNSS augmentation under this indicator, with a space between two or more methods of augmentation, e.g. NAV/GBAS SBAS. 
  • COM/ - Indicate communication equipment and capabilities not specified in Item 10 a). 
  • DAT/ - Indicate data communication equipment and capabilities not specified in 10 a). 
  • SUR/ - Indicate surveillance equipment and capabilities not specified in Item 10 b). Indicate as many RSP specification(s) as apply to the flight, using designator(s) with no space. Multiple RSP specifications are separated by a space. Example: RSP180 RSP400. 
  • DEP/ - Name and location of departure aerodrome, if ZZZZ is inserted in Item 13, or the ATS unit from which supplementary flight plan data can be obtained, if AFIL is inserted in Item 13. 
  • DOF/ - The date of flight departure in a six-figure format.
  • REG/ - The nationality or common mark and registration mark of the aircraft, if different from the aircraft identification in Item 7. 
  • EET/ - Significant points or FIR boundary designators and accumulated estimated elapsed times from take-off to such points or FIR boundaries. 
  • SEL/ - SELCAL Code, for aircraft so equipped.
  • TYP/ - Type(s) of aircraft, preceded if necessary without a space by number(s) of aircraft and separated by one space, if ZZZZ is inserted in Item 9. Example: TYP/2F15 5F5 3B2 
  • CODE/ -Aircraft address (expressed in the form of an alphanumerical code of six hexadecimal characters) when required by the appropriate ATS authority. 
  • DLE/ - Enroute delay or holding, insert the significant point(s) on the route where a delay is planned to occur, followed by the length of delay using four-figure time in hours and minutes (hhmm). Example: DLE/MDG0030 
  • OPR/ - ICAO designator or name of the aircraft operating agency, if different from the aircraft identification in item 7. 
  • ORGN/ - The originator’s 8 letter AFTN address or other appropriate contact details, in cases where the originator of the flight plan may not be readily identified, as required by the appropriate ATS authority. 
  • PER/ - Aircraft performance data, indicated by a single letter.  
  • ALTN/ - Name of destination alternate aerodrome(s), if ZZZZ is inserted in Item 16. For aerodromes not listed in the relevant Aeronautical Information Publication, indicate location in LAT/LONG or bearing and distance from the nearest significant point.
  • RALT/ - ICAO four letter indicator(s) for en-route alternate(s), as specified in Doc 7910, Location Indicators, or name(s) of en-route alternate aerodrome(s), if no indicator is allocated. For aerodromes not listed in the relevant Aeronautical Information Publication, indicate location in LAT/LONG or bearing and distance from the nearest significant point.
  • TALT/ - ICAO four letter indicator(s) for take-off alternate, as specified in Doc 7910, Location Indicators, or name of take-off alternate aerodrome, if no indicator is allocated. For aerodromes not listed in the relevant Aeronautical Information Publication, indicate location in LAT/LONG or bearing and distance from the nearest significant point.
  • RIF/ - The route details to the revised destination aerodrome, followed by the ICAO four-letter location indicator of the aerodrome. The revised route is subject to reclearance in flight. Examples: RIF/DTA HEC KLAX RIF/ESP G94 CLA YPPH 
  • RMK/ - Any other plain-language remarks when required by the appropriate ATS authority or deemed necessary. 

19. SUPPLEMENTARY INFORMATION

Insert appropriate information as given below:

(a) “E/” and 4 figure group indicates the fuel endurance in hours and minutes.

Example: E/0230

(b) “P/” allows insertion of the total number of people (passengers and crew) on board. If total number is not known at the time of flight plan completion, insert “P/TBN” (to be notified)

Example: P/005

(c) “R/” (emergency radio):

  • cross out indicator “U” if UHF on frequency 243.0 MHz is not available
  • cross out indicator “V” if VHF on frequency 121.5 MHz is not available
  • cross out indicator “E” if an emergency locator transmitter (ELT) is not available.

(d) “S/” (survival equipment):

  • cross out all indicators if survival equipment is not carried
  • cross out indicator “P” if polar survival equipment is not carried
  • cross out indicator “D” if desert survival equipment is not carried
  • cross out indicator “M” if maritime survival equipment is not carried
  • cross out indicator “J” if jungle survival equipment is not carried.

(e) “J/” (jackets):

  • cross out all indicators if life jackets are not carried
  • cross out indicator “L” if life jackets are not equipped with lights
  • cross out indicator “F” if life jackets are not equipped with fluorescein
  • cross out indicator “U” or “V” or both (as in “R/” above) to indicate radio capability of jackets, if any.

(f) “D/” (dinghies):

  • cross out indicators “D” and “C” if no dinghies are carried or
  • insert:

(NUMBER) - number of dinghies carried and

(CAPACITY) - total capacity, in persons, of all dinghies carried and

(COVER) – cross out indicator C, if dinghies are not covered and

(COLOUR) - insert colour of dinghies, if carried.

(g) “A/” (aircraft colour and markings) insert colour of aircraft and significant markings.

(h) “N/” (remarks):

  • cross out indicator “N”, if no remarks, or
  • indicate any other survival equipment carried and any other remarks regarding survival equipment.

(i) “C/” (pilot) insert name of pilot-in-command.